Why do you need to make an incident report?

In the organizational field, as in all areas of life, it is necessary to keep in mind that accidents exist and can happen.

As much as your company complies with all safety regulations…

Even if your employees are protected with the appropriate clothing and equipment…

As much as they have continuous training…

It is not possible to prevent all accidents. But, we can have everything as controlled as possible so that this does not happen, right?

It´s important that employers and employees value and understand the importance of safety in the workplace. Only this way, we can avoid the greatest number of accidents at work.

Incident reports also try to detect which workers do not perform their tasks correctly or have absences and delays at work. They may need to reinforce training, or they may be unmotivated or have personal problems.

These reports also help to find a way to prevent the facilities where you work from being as least dangerous as possible. The evaluation and machinery control, order and cleanliness in the work area, are things that can play a very important role when triggering an unfortunate situation.

Thanks to this kind of reports, it is possible to have better control over all areas and people who work in them, avoiding future problems.

What should you take into account before starting to prepare an incident report?

There are two types of incidents that can occur:

Incidents planned or already considered, such as vacations, maternity leave or due to any employee condition.

And, on the other hand, those that we do not see coming, and can´t avoid, the unforeseen.

Let´s think if unfortunately a work accident has occurred and it is necessary to report it.

First, it is necessary to collect as much information as possible, in order to understand why it happened.

You can gather information by talking to employees, reassuring them if they are tense or nervous. You can ask them to tell you their version of the events.

It is very important to put yourself in context, and understand why it happened. Was it a human error? Was it some machinery failure? Were the working conditions adequate? You can execute a controlled drill to be able to visualize all the factors in a more concrete way.

If you don’t know how to create an incident report, here are some steps you have to take into account.

  1. Have an incident report setup.

Knowing wich information to collect and store is essential. It will help you to have the information better organized.

  • The day, date and time.
  • Name and place of the sector where the event occurred.
  • Names of the people involved.
  • The activity that was taking place when the event occurred.

        2. Identify the kind of incident:

You have to know if what happened could have been prevented or not. This step is very important, because if you come to the conclusion that the situation could have been foreseen, you have to understand that it can’t happen again.

You must specify the irregularities and leave them reflected in the report.

        3. Corrective measures

It is necessary to generate an action plan of what must be done to prevent it from happening again.

You have to make employees aware, and include them in the new practices and solutions implementation.

        4. Follow-up

Check that the new measures are understood and applied. Follow up that everything is being carried out correctly, only this way you’ll reduce these accidents.

It is essential to take this report seriously and be as objective as possible, you will achieve a more productive company, you will take better care of your employees and avoid problems.

Full Audits can help you create an Incident report quickly and efficiently.

With our tool you can identify points for improvement and determine the frequency of incidents, to then work on root cause analysis and solve them definitively.

It also contains a history of incidents, where all the modifications that were made with the date of the change and the person in charge are saved.

If you have FullAudits you will be able to have a centralized place for all your incidents, helping you to have more control and visibility over the status of each and every one of them.

The process is very simple and intuitive:

  • Create your incidence.
  • Assign a unique tracking number.
  • Assign people in charge.
  • Assign priorities depending on criticality.
  • Assign resolutions deadline.
  • Add comments.
  • Upload photos and videos with notes.

Then you will be able to verify how the resolution of the incidence is carried out, and in the future, if the same incidence is created, you will already have the information collected and saved in our software.

With Full Audits it is possible to reduce the risks to which your collaborators are exposed through the execution of security audits in your organization.

Detect risks and opportunities for improvement, assign them to a collaborator and work on them until they are eliminated.

Enter our website fullaudits.com and start a free trial, we assure you that you will not regret it.


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FAQs Full Audits

Full Audits has two platforms, the WEB allows the User to perform complex configurations  such as configuring users, stores organization, customizing forms, executing desktop audits, viewing reports and analytics. The MOBILE platform is separated to be able to work OFFLINE, allowing Users to continue working even without having a Wi-Fi signal or mobile connection.

Yes. We have a YouTube channel with the explanation of each of the sections of the App and its possible uses. https://www.youtube.com/channel/UCKY959rrtOIZQ5jBAxoCJJA

The same access information is used for both platforms. To access the WEB platform you must enter www.fullaudits.com and click on “Login”, where you will load your username and password. To access the Mobile platform you must download it from Google Play: https://play.google.com/store/apps/details?id=com.fullaudits.app&hl=es_419&gl=US.

At Full Audits we take the security and confidentiality of information as a very important issue. First of all, the Client always has the possibility to download the information to his computer. If you require information in database format to be able to migrate to another system, it will be delivered within a period of between 1 to 30 days from the request in the database format used by Full Audits. In the event that the Client does not make a request for information, the information will be deleted from our servers within a period of 90 days.

Our service is in the Cloud. The information is stored in Google Cloud (United States), recognized worldwide for its Quality and Security in the service (They have global clients such as Spotify, Snapchat, HSBC, SonyMusic, Mercado Libre, Almundo, Philips, Coca-Cola, among others), Google Cloud has ISO 27001 certification, among other certifications that can be verified at this link: https://cloud.google.com/security/compliance/

Recommended hardware: The system can be used through: Computers (desktop or laptop): You need internet access through the following browsers: Google Chrome (v33 or higher), Mozilla Firefox (v29 or higher), Internet Explorer (v12 or higher) or Safari (v7.1 or higher) Smartphones and Tablets (Android – IOS version in development): Android version 6.0 or higher. 2Gb RAM memory or higher, 1.4GHz processor or higher. 4-inch screen or higher.

At this moment we only have the Android version available. We are working on delivering a new version for iOS as soon as possible.

Yes. It can be used on any Android device.

You can use the Mobile APP since it works OFFLINE. Connection is needed only to upload a completed inspection. To use the WEB APP you need an internet connection since it works in a browser.

You will be able to attach images, take photos and edit them, record videos, attach files (PDF, Excel, Word, etc).

Forms or Checklists are templates that you can create and configure to measure in the “Forms / Checklists” section. The Audits will be executed based on those pre-loaded forms.

The platform will allow you to create questionnaires and custom forms, configuring the types of response for each item or question. You will be able to load as many forms as you want and of all kinds of Norm that adapts to our Forms format.

Yes. With the Super Administrator User from the Users section you can set up Teams and configure access permissions, being able to restrict or limit the information that each User can create, view and / or edit.

English, Spanish and Portuguese.

We have a Business Intelligence module. You will be able to analyze statistical data of all the information that you generate in the System, both Audits and Incidents (Non-compliants), filtering by dates, users, statuses and more. You can export the reports to spreadsheets, excel, CVS.

Yes. By extracting CSV files.

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