Top 7 Tips for a successful audit preparation

Companies need to be competitive in the market and continually improve. At Full Audits we observe that the key to achieving this is that these companies carry out audits that allow them to detect errors, incidents and improvement opportunities in their processes and procedures.

What exactly is an audit?

Conducting an audit in a company is equivalent to conducting a medical check-up on a person. Through an “exam” or evidence, failures can be detected, improved and company’s information can be gathered to make decisions.

An audit is a process of verification and / or validation of the fulfillment of an activity and the purpose is to identify which activities are carried out as expected, which are not and which need to be improved.

Done correctly, it will make it possible to identify errors, as well as correct them in time, and take the necessary measures to get back on the right track. It will improve the internal management of the company, workers will be more efficient and productivity will increase.

That is why today we will mention 7 tips that you should keep in mind if you want to optimize your audits and inspection process:

1 – Plan

An audit should help to answer and improve the outcome of the most important questions: What should be done? Who should do it? Where and how should it be done? What resources, materials and time do I need?

It is really necessary to design an audit plan, the planning stage is a large percentage of the process, so we have to give it great importance.

2 – Sort the objectives by priority

The most important issues should be prioritized, and for that it is useful to constantly assess risks.

We believe that by creating checklists it is possible to plan and organize the activities in a simple way. Our software, eg. Allows you to assign a name to the checklist, to the sections, subsections, and items that you have created according to your convenience. You can assign them an importance hierarchy, which will help you organize and understand what you should take care of first.

3 – Select the audit Team well

Audit teams and leaders can and should vary according to the complexity of the processes to be audited. Train your team properly and use your resources in an optimized way.

4 – Monitor activities continuously

It is ideal to be able to monitor the process of the audit activities, so that all the members who are in charge of the audit can adjust the approach during the execution of the audit.

The Business Intelligence section within our tool can provide visibility into the information collected in audits and incidents created. All the data collected will be immediately available and will show valuable information that will allow the team to make the right decisions.

5 – Be flexible, review and improve whenever possible

You need to be open to different situations. It is possible that some processes can be modified, from a change of suppliers to the alteration of the members of a team. This may require adjustments in auditing frequencies and progress.

With Full Audits, every time you generate an incident, a unique tracking number will be assigned, so that all team members can check the solution process. In the incident’s history section, all the modifications that were made on the incident with the date of the change and the person responsible are saved. It is also possible to add comments and attach photos or videos.

6 – Communication is essential during the auditing process

Incidents and improvement opportunities must be communicated during the process, not just presented in a meeting or final process.

With Full Audits it is possible to integrate your entire team on the same platform. Synchronize your quality team with the rest of the areas of the company.

Everything that is generated and worked on will be integrated in one place, so the information will be shared in a more efficient way. Our tool is reliable and is synchronized in real time as the team completes its work.

7 – Invest in a management system

As we have seen, all the tips that we have talked about previously can be facilitated with an IT solution for audit management.

A versatile tool such as Full Audits gives you the possibility to optimize audit and control processes in your company.

You can build your own checklists with automated reports, saving time and eliminating the use of paper. You can also create checklists, conduct inspections, and submit reports.

The mobile application in combination with the web platform, provides visibility and information to help raise the safety and quality standards of your organization.


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FAQs Full Audits

Full Audits has two platforms, the WEB allows the User to perform complex configurations  such as configuring users, stores organization, customizing forms, executing desktop audits, viewing reports and analytics. The MOBILE platform is separated to be able to work OFFLINE, allowing Users to continue working even without having a Wi-Fi signal or mobile connection.

Yes. We have a YouTube channel with the explanation of each of the sections of the App and its possible uses.

The same access information is used for both platforms. To access the WEB platform you must enter and click on “Login”, where you will load your username and password. To access the Mobile platform you must download it from Google Play:

At Full Audits we take the security and confidentiality of information as a very important issue. First of all, the Client always has the possibility to download the information to his computer. If you require information in database format to be able to migrate to another system, it will be delivered within a period of between 1 to 30 days from the request in the database format used by Full Audits. In the event that the Client does not make a request for information, the information will be deleted from our servers within a period of 90 days.

Our service is in the Cloud. The information is stored in Google Cloud (United States), recognized worldwide for its Quality and Security in the service (They have global clients such as Spotify, Snapchat, HSBC, SonyMusic, Mercado Libre, Almundo, Philips, Coca-Cola, among others), Google Cloud has ISO 27001 certification, among other certifications that can be verified at this link:

Recommended hardware: The system can be used through: Computers (desktop or laptop): You need internet access through the following browsers: Google Chrome (v33 or higher), Mozilla Firefox (v29 or higher), Internet Explorer (v12 or higher) or Safari (v7.1 or higher) Smartphones and Tablets (Android – IOS version in development): Android version 6.0 or higher. 2Gb RAM memory or higher, 1.4GHz processor or higher. 4-inch screen or higher.

At this moment we only have the Android version available. We are working on delivering a new version for iOS as soon as possible.

Yes. It can be used on any Android device.

You can use the Mobile APP since it works OFFLINE. Connection is needed only to upload a completed inspection. To use the WEB APP you need an internet connection since it works in a browser.

You will be able to attach images, take photos and edit them, record videos, attach files (PDF, Excel, Word, etc).

Forms or Checklists are templates that you can create and configure to measure in the “Forms / Checklists” section. The Audits will be executed based on those pre-loaded forms.

The platform will allow you to create questionnaires and custom forms, configuring the types of response for each item or question. You will be able to load as many forms as you want and of all kinds of Norm that adapts to our Forms format.

Yes. With the Super Administrator User from the Users section you can set up Teams and configure access permissions, being able to restrict or limit the information that each User can create, view and / or edit.

English, Spanish and Portuguese.

We have a Business Intelligence module. You will be able to analyze statistical data of all the information that you generate in the System, both Audits and Incidents (Non-compliants), filtering by dates, users, statuses and more. You can export the reports to spreadsheets, excel, CVS.

Yes. By extracting CSV files.

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