Preventive maintenance. Why should I apply it in my company?

Maintenance is an essential process for an organization or business to function properly. Performing preventive maintenance on our equipment and tools is essential to extend their useful life and avoid costly repairs. Next, we are going to tell you all the details so that you can apply it to your company and guarantee its operability.

What is preventive maintenance?

When we talk about preventive maintenance, we refer to the maintenance that focuses on guaranteeing the proper functioning and condition of the work machinery, through a plan that prevents breakdowns from occurring.

It is the task of systematically reviewing and inspecting (carried out by hours of operation or by periods of time) the equipment used in the work process, whether mechanical, electrical or computerized, with the aim of avoiding failures due to their use, wear or passage of time.

Differences between preventive maintenance and corrective maintenance

As we mentioned before, preventive maintenance aims to prevent equipment breakdowns through routine checks. It must be carried out on equipment whose malfunction generates an impact on the production chain, affecting the product or service that is carried out and the continuity of the business.

In contrast, corrective maintenance is carried out when the failure of the equipment has already occurred and focuses on solving the problem. It must be solved to re-incorporate the equipment into the productive cycle of the organization.

There is a link between preventive maintenance and corrective maintenance. The more you invest in preventive maintenance, the less you should invest in corrective maintenance.

Who is responsible for performing preventive maintenance?

All maintenance, especially preventive, must be carried out by qualified personnel to carry out the inspection. Many times, the qualified personnel can be the same personnel of your organization for simple maintenance, such as checking the degree of lubrication of machinery. Other times, where maintenance is more delicate, you will have to ask an external provider for help.

You will find the maintenance times and the minimum tasks that must be carried out on each piece of equipment in the corresponding manufacturing manual. The maintenance indicated by the manufacturers is the beginning, then you can establish stricter maintenance and also control other aspects of the equipment.

How to control them?

You can run inspections for preventative maintenance using our software, Full Audits, to identify opportunities for improvement. You can assign responsibilities and deadlines to solve the faults found in the equipment.

We invite you to try a free demo so you can work integrating your entire team, saving time and consolidating information on a single platform.

Steps to perform preventive maintenance in your organization

  1. Objective planning: The improvement that maintenance should provide must be quantified.
  2. Budget: We will have to establish the cost of maintenance. It must be calculated from the estimated number of new components to the labor that will be needed to carry out the maintenance of all the equipment.
  3. Previous maintenance: We must keep in mind the documents that verify the maintenance carried out previously. They must include the date on which they were carried out, the person responsible for the task and what was carried out in each team. If this is the first maintenance to be performed, this step should be skipped.
  4. Consult the technical manuals: Before carrying out maintenance, the factory technical manual of each machinery must be carefully reviewed in order to follow the steps recommended by the manufacturer.
  5. Selection of the maintenance type: There are three types of preventive maintenance that we can carry out in our organization:
  • Scheduled maintenance: it is carried out every certain number of operating hours of the equipment.
  • Predictive maintenance: it is carried out at the end of the contemplated stage of maximum use of the equipment.
  • Opportunity maintenance: it is carried out when the equipment is not being used, thus avoiding cuts in the production system.
    6. Selection of the person in charge: The person in charge of carrying out the chosen maintenance should be considered, it is recommended that it always be the same so that they are familiar with the equipment. 7. Follow-up: We must have a guide to carry out the follow-up and be able to have the dates and those responsible for each maintenance recorded.

Advantages of performing preventive maintenance

The main advantages of having a preventive maintenance plan in your organization are:

  • Decrease in the frequency of failures;
  • Avoid the most serious and costly breakdowns.
  • Reduced equipment downtime;
  • Higher productivity;
  • Improve job security;
  • Increased useful life of the equipment;
  • Reduction of the maintenance budget.

Now that you know all the benefits and steps of maintenance, we invite you to visit our library of preventive, predictive and corrective maintenance checklists, so you can start your checklist to guarantee the operability of your organization.


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FAQs Full Audits

Full Audits has two platforms, the WEB allows the User to perform complex configurations  such as configuring users, stores organization, customizing forms, executing desktop audits, viewing reports and analytics. The MOBILE platform is separated to be able to work OFFLINE, allowing Users to continue working even without having a Wi-Fi signal or mobile connection.

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The same access information is used for both platforms. To access the WEB platform you must enter and click on “Login”, where you will load your username and password. To access the Mobile platform you must download it from Google Play:

At Full Audits we take the security and confidentiality of information as a very important issue. First of all, the Client always has the possibility to download the information to his computer. If you require information in database format to be able to migrate to another system, it will be delivered within a period of between 1 to 30 days from the request in the database format used by Full Audits. In the event that the Client does not make a request for information, the information will be deleted from our servers within a period of 90 days.

Our service is in the Cloud. The information is stored in Google Cloud (United States), recognized worldwide for its Quality and Security in the service (They have global clients such as Spotify, Snapchat, HSBC, SonyMusic, Mercado Libre, Almundo, Philips, Coca-Cola, among others), Google Cloud has ISO 27001 certification, among other certifications that can be verified at this link:

Recommended hardware: The system can be used through: Computers (desktop or laptop): You need internet access through the following browsers: Google Chrome (v33 or higher), Mozilla Firefox (v29 or higher), Internet Explorer (v12 or higher) or Safari (v7.1 or higher) Smartphones and Tablets (Android – IOS version in development): Android version 6.0 or higher. 2Gb RAM memory or higher, 1.4GHz processor or higher. 4-inch screen or higher.

At this moment we only have the Android version available. We are working on delivering a new version for iOS as soon as possible.

Yes. It can be used on any Android device.

You can use the Mobile APP since it works OFFLINE. Connection is needed only to upload a completed inspection. To use the WEB APP you need an internet connection since it works in a browser.

You will be able to attach images, take photos and edit them, record videos, attach files (PDF, Excel, Word, etc).

Forms or Checklists are templates that you can create and configure to measure in the “Forms / Checklists” section. The Audits will be executed based on those pre-loaded forms.

The platform will allow you to create questionnaires and custom forms, configuring the types of response for each item or question. You will be able to load as many forms as you want and of all kinds of Norm that adapts to our Forms format.

Yes. With the Super Administrator User from the Users section you can set up Teams and configure access permissions, being able to restrict or limit the information that each User can create, view and / or edit.

English, Spanish and Portuguese.

We have a Business Intelligence module. You will be able to analyze statistical data of all the information that you generate in the System, both Audits and Incidents (Non-compliants), filtering by dates, users, statuses and more. You can export the reports to spreadsheets, excel, CVS.

Yes. By extracting CSV files.

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