Checklist Library

Checklist – ISO 45001 Readiness

This ISO 45001 preparation checklist can help you identify areas of your business that require more work prior to your ISO 45001 external audit certification.

Organizational Context

1.1 External and internal issues, relevant to your purpose and affecting your ability to achieve the intended results of your OH&S MS?

1.2 Other stakeholders, besides workers, that are relevant to the OH&S MS?

1.3 The relevant needs and expectations (i.e. requirements) of workers and other interested parties?

1.4 Which of these needs and expectations are or could become applicable legal and other requirements?

Determination of the scope of the SG of OSH

2.1 Have you determined the limits and applicability of the OH&S SG to establish the scope?

2.2 Have you considered external and internal issues and taken these requirements into account?

2.3 Have planned or completed work-related activities been taken into account?

2.4 Did you make the scope available as documented information?

Leadership and worker participation

3.1 Demonstrate leadership and commitment to the OH&S SG?

3.2 Do you ensure that the OH&S policy and objectives are established and consistent with the strategic direction of the organization?

3.3 Ensure integration of OH&S SG processes and requirements into your organization’s business processes?

3.4 Communicate the importance of effective OH&S management and meeting OH&S SG requirements?

3.5 Do you ensure that the OH&S SG achieves the intended results?

3.6 Do you direct and support workers to contribute to the effectiveness of the OH&S SG?

3.7 Guarantee and promote continuous improvement?

3.8 Support other relevant management roles to demonstrate your leadership as it relates to your areas of responsibility?

3.9 Develop, lead and promote a culture in the organization that supports the SG of OSH?

3.10 Do you protect workers from retaliation when they report incidents, hazards, risks and opportunities?

3.11 Establish and implement a process(es) for worker consultation and participation?

OS & OS Policy

4.1 Does it include a commitment to provide safe and healthy working conditions for the prevention of work-related injuries?

4.2 Does it include a commitment to eliminate hazards and reduce OH&S risks?

4.3 Does it include a commitment to consultation and participation of the workers and, where appropriate, of the workers’ representatives?

Organizational roles, responsibilities, accountability and authorities

5.1 Do you ensure that responsibilities, responsibilities and authorities for relevant roles within the OH&S management system are assigned and communicated at all levels within the organization and maintained as documented information?

5.2 Assign responsibility and authority to ensure that the OH&S management system conforms to the requirements of ISO 45001?

5.3 Report on the performance of the OS and management system?

Consultation and participation of workers

6.1 Does your organization establish, implement and maintain processes for consultation and participation of workers at all levels and applicable functions and, where they exist, worker representatives in the development, planning, implementation, evaluation and improvement actions of the management system? YES and SO?

6.2 Provide mechanisms, time, training and resources necessary for participation?

6.3 Does it provide timely access to clear, understandable and relevant information about the OH&S management system?

6.4 Identify and remove obstacles or barriers to participation and minimize those that cannot be removed?

6.5 Determine the needs and expectations of the interested parties?

6.6 Set S&OS policy?

6.7 Assign organizational roles, responsibilities, responsibilities and authorities as appropriate?

6.8 Determine how to comply with legal requirements and other requirements?

6.9 Set OH&S goals and plan to achieve them?

6.10 Determine applicable controls for subcontracting, procurement, and contractors?

6.11 Determine what needs to be monitored, measured and evaluated?

6.12 Do you plan, establish, implement and maintain an audit program?

6.13 Guarantee continuous improvement?

6.14 Determine the mechanisms for their consultation and participation?

6.15 Hazard identification and risk and opportunity assessment?

6.16 Actions to eliminate hazards and reduce OH&S risks?

6.17 Identification of competency requirements, training needs, training and training evaluation?

6.18 Determine what should be communicated and how it will be done?

6.19 Determine control measures and their effective application and use?

6.20 Investigating incidents and nonconformities and determining corrective actions?

S&OS Management System Planning

7.1 Do you guarantee that the MS of S and SO can achieve the intended results?

7.2 Prevent or reduce unwanted effects?

7.3 achieve continuous improvement?

7.3 achieve continuous improvement?

7.4 Address risks and opportunities?

7.5 Does it address applicable legal and other requirements?

7.6 Prepare for and respond to emergency situations?

7.7 Integrate and implement the actions into your MS OH&S processes or other business processes?

7.8 Evaluate the effectiveness of these actions?

S&SO objectives and planning to achieve them

8.1 Has your organization established OH&S objectives at relevant functions and levels to maintain and improve the OH&S management system and its performance?

8.2 Consistent with OH&S policy?

8.3 Measurable, if it is practicable or capable of evaluating performance?

8.4 monitored?

8.5 Release?

8.6 Updated as appropriate?

8.7 Applicable requirements?

8.8 The results of the risk and opportunity assessment?

8.9 The results of consultation with workers and, where they exist, worker representatives?

Support for

9.1 Does your organization ensure that workers are competent (including the ability to identify hazards) based on appropriate education, induction, training or experience?

9.2 The OH&S policy and OH&O goals?

9.3 Your contribution to the effectiveness of the S&SO SG, including the benefits of better S&SO performance?

9.4 The ability to remove themselves from work situations that they believe present an imminent danger to their life or health, as well as provisions to protect them from undue consequences for doing so?

Information and communication

10.1 Has your organization established, implemented and maintained the necessary processes for internal and external communications relevant to the OH&S management system?

10.2 What will you communicate about?

10.3 When to communicate?

10.4 Who to contact?

10.5 How to communicate?

10.6 Do you ensure that your communication processes allow workers to contribute to continuous improvement?

Planning and control of operations

11.1 Has the organization established, implemented and maintained effective arrangements for communicating with staff on issues that have an impact on food safety?

11.2 Do you maintain and retain documented information to the extent necessary to have confidence that processes have been carried out as planned?

11.3 In multi-employer workplaces, has the organization implemented a process to coordinate the relevant parts of the OH&S MS with other organisations?

Change management

12.1 Does your organization review the consequences of unintended changes and take action to mitigate any adverse effects, as necessary?


13.1 Has your organization established, implemented and maintained a process(es) to control procurement and services to ensure compliance with the OH&S MS?


14.1 Activities and operations of contractors that impact the organization?

14.2 Activities and operations of the organization that impact contractors?

14.3 Contractor activities and operations that impact other stakeholders in the workplace?

14.4 Has the organization ensured that contractors and their workers comply with the requirements of its OH&S SG?

14.5 Do the organization’s procurement processes define and apply OH&S criteria for the selection of contractors?


15.1 Has your organization ensured that outsourced functions and processes are controlled?

15.2 Has your organization ensured that its outsourcing arrangements are consistent with legal and other requirements and with the achievement of the intended results of the OH&S MS?

15.3 Has your organization clearly defined the type and degree of control that will be applied to these functions and processes within the OSH SG?

Performance evaluation

16.1 What needs to be monitored and measured?

16.2 The methods of monitoring, measuring, analyzing and evaluating performance, as appropriate, to ensure valid results?

16.3 The criteria against which the organization will assess its OH&SO performance?

16.4 When will monitoring and measurement take place?

16.5 When will monitoring and measurement results be analysed, evaluated and reported?

16.6 As evidence of the results of performance monitoring, measurement, analysis and evaluation?

16.7 About the maintenance, calibration or verification of measuring equipment?

Internal audit

17.1 Have you planned, established, implemented and maintained an audit program(s), including consultation requirements, that take into account the importance of the processes involved and the results of previous audits?

17.2 Did you select competent auditors and conduct audits to ensure the objectivity and impartiality of the audit process?

17.3 Have you ensured that the results of the audits are reported to managers, workers and, where they exist, worker representatives and other relevant stakeholders?

Management review

18.1 Does the management review include consideration of: changes in external and internal issues that are relevant to the OH&S management system, including risks and opportunities?

18.2 Do the results of the management review include decisions related to: Opportunities to improve the integration of the OH&S MS with other business processes?

18.3 Has top management communicated the relevant results of the management review to its relevant workers and, where they exist, to worker representatives?

Gets better

19.1 What to do when an incident or non-conformity occurs, does the organization react in a timely manner to the incident or non-conformity and if so: 1. Take actions to control and correct it? 2. Facing the consequences?

19.2 Does the organization assess, with the participation of workers (see 5.4) and the participation of other relevant interested parties, the need for corrective action to eliminate the root cause(s) of the incident or nonconformity, so that it does not recur or occur elsewhere, by: 1. Investigating the incident or reviewing the nonconformity? 2. Determine the cause(s) of the incident or nonconformity? Determine if similar incidents or nonconformities exist, or could potentially occur?

19.3 Does the organization communicate documented ISO 45001:2018 information to relevant workers and, where they exist, to worker representatives and other interested parties?



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