7 tips to follow to implement ISO standards

All companies, no matter what they do and whatever their size, must be clear that they can implement ISO standards.
This way, you will have the possibility of obtaining certificates and quality seals that are internationally valid and give it extra value.

You will surely wonder how to implement them in your company, which ones you can use, and which benefits you will have by doing so. At Full Audits we want to help you find the answers to those questions.

ISO standards were created to help companies, and through the coordination, simplification and unification of criteria, they can reduce costs and increase effectiveness, trying to standardize the standards that rule the quality of products and services worldwide. Currently, more and more companies decide to implement Quality Management Systems, since it is a strategic decision that they cannot let go.  We share 7 tips so you can apply the rules to your company:

1. Study and publicize the ISO standard to be implemented.
Being clear about the purpose to avoid deviating from the path, is the first step for the task to go well. It is necessary to understand and introduce to the members of the company, which benefits the implementation of the chosen quality standard will give the company, and how long it will take to implement.

2. Appoint the person(s) in charge of the Quality System
The people chosen, will be the ones in charge of analyzing the current situation of the company.They will evaluate and analyze which resources should be used, both economic, human and technological.The verification, monitoring and control of all processes must be carried on. And of course, together with the management team, make the appropriate decisions to resolve incidents.It is no longer strictly necessary for the audit to be carried out by a specialized team. With tools like Full Audits, it is possible to audit to achieve ISO standards. With our system it is not necessary for the people who use it to have technical training, nor does it need server configurations.

3. Analyze the company’s situation.
Since we have set the goal, now we have to know how far it is from our current situation.
That is why we must make an evaluation of all the processes of the company that are involved.
This information is important to later analyze what is the percentage of viability of complying with the ISO standard that you want to certify.
This work, as we have said before, will be carried out by the person(s) in charge of the Quality Management System.
With the use of our tool’s Checklist, this step becomes very simple and intuitive, since personalized lists can be created that will later be completed by the team.

 4. Involve the entire team and make communication effective
Communication is essential in any process. The awareness of the employees and members of the company regarding the benefits that the certificate and the implementation of the ISO standard will provide, will only happen if the communication is fluid and effective.If everyone in the organization is motivated and committed so that everything goes as planned, there is little chance of failure.Without communication nothing could be coordinated or organized. Our software allows the entire team to be integrated into the same platform, synchronizing the people in charge of the audits with the rest of the company’s areas. This will make the audit more efficient and everyone will have the necessary information to fulfill their tasks.

5. Perform internal audit.
Here comes the process of verification and/or validation of compliance with the processes and its purpose is to identify which activities are carried out as expected, which are not and which need to be improved.Done correctly, it will make it possible to identify errors, as well as correct them in time, and take the necessary measures to get back on the right track. In addition to being an essential step to obtain an ISO standard certificate, the management of internal audits will improve the internal management of the company. Workers will be more efficient and productivity will improve. If you want to know more benefits about internal auditing, consult our article ”What are audits and what is their role in an organization?”

6. Decide which organization will certify
One of the biggest doubts of the interested parties is always if the implementation of a Quality Management System necessarily implies to implement the ISO standards, and the answer is no. You can get it up and running without the need to obtain a certificate. But in case you want to do it, you should choose the organization that guarantees greater professionalism, quality and effectiveness.

 7. Perform the certification audit The moment of truth.
An official audit that will check if you meet all the objectives and requirements. If the audit is positive, they can grant you ISO certification. In the event that the results are not as expected, the company will have a period of three months to correct the errors. If you want to continue reading more about ISO standards, we invite you to continue reading on our blog “ISO Standards: Everything you need to know to enter the world of certifications”


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FAQs Full Audits

Full Audits has two platforms, the WEB allows the User to perform complex configurations  such as configuring users, stores organization, customizing forms, executing desktop audits, viewing reports and analytics. The MOBILE platform is separated to be able to work OFFLINE, allowing Users to continue working even without having a Wi-Fi signal or mobile connection.

Yes. We have a YouTube channel with the explanation of each of the sections of the App and its possible uses. https://www.youtube.com/channel/UCKY959rrtOIZQ5jBAxoCJJA

The same access information is used for both platforms. To access the WEB platform you must enter www.fullaudits.com and click on “Login”, where you will load your username and password. To access the Mobile platform you must download it from Google Play: https://play.google.com/store/apps/details?id=com.fullaudits.app&hl=es_419&gl=US.

At Full Audits we take the security and confidentiality of information as a very important issue. First of all, the Client always has the possibility to download the information to his computer. If you require information in database format to be able to migrate to another system, it will be delivered within a period of between 1 to 30 days from the request in the database format used by Full Audits. In the event that the Client does not make a request for information, the information will be deleted from our servers within a period of 90 days.

Our service is in the Cloud. The information is stored in Google Cloud (United States), recognized worldwide for its Quality and Security in the service (They have global clients such as Spotify, Snapchat, HSBC, SonyMusic, Mercado Libre, Almundo, Philips, Coca-Cola, among others), Google Cloud has ISO 27001 certification, among other certifications that can be verified at this link: https://cloud.google.com/security/compliance/

Recommended hardware: The system can be used through: Computers (desktop or laptop): You need internet access through the following browsers: Google Chrome (v33 or higher), Mozilla Firefox (v29 or higher), Internet Explorer (v12 or higher) or Safari (v7.1 or higher) Smartphones and Tablets (Android – IOS version in development): Android version 6.0 or higher. 2Gb RAM memory or higher, 1.4GHz processor or higher. 4-inch screen or higher.

At this moment we only have the Android version available. We are working on delivering a new version for iOS as soon as possible.

Yes. It can be used on any Android device.

You can use the Mobile APP since it works OFFLINE. Connection is needed only to upload a completed inspection. To use the WEB APP you need an internet connection since it works in a browser.

You will be able to attach images, take photos and edit them, record videos, attach files (PDF, Excel, Word, etc).

Forms or Checklists are templates that you can create and configure to measure in the “Forms / Checklists” section. The Audits will be executed based on those pre-loaded forms.

The platform will allow you to create questionnaires and custom forms, configuring the types of response for each item or question. You will be able to load as many forms as you want and of all kinds of Norm that adapts to our Forms format.

Yes. With the Super Administrator User from the Users section you can set up Teams and configure access permissions, being able to restrict or limit the information that each User can create, view and / or edit.

English, Spanish and Portuguese.

We have a Business Intelligence module. You will be able to analyze statistical data of all the information that you generate in the System, both Audits and Incidents (Non-compliants), filtering by dates, users, statuses and more. You can export the reports to spreadsheets, excel, CVS.

Yes. By extracting CSV files.

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